Office ManagerJanuary 10, 2025

Management

Located in:   Mineola, TX

Pay: $20-$25/hour

Job Full Description:

Key Responsibilities:

• Office Management:

  • Oversee daily office operations, ensuring a productive and organized work environment.
  • Maintain and order office supplies and inventory.
  • Review and manage Purchase Orders (POs) and ensure accurate record-keeping.

• Financial Management:

  • Process Accounts Payable (A/P) and Accounts Receivable (A/R), including monthly billing and following up on outstanding payments.
  • Prepare and review upcoming bids, ensuring all documentation is accurate and submitted on time.
  • Manage Capital One online banking for the company’s accounts.
  • Gather and organize tax information for the CPA, ensuring compliance with all regulations.
  • Order performance and payment bonds as needed.

• Payroll and Employee Management:

  • Process payroll for 12-32 employees, including W-2 and 1099 contractors.
  • Handle employee onboarding and maintain personnel records.
  • Prepare and distribute W-2s and 1099s annually.

• Contract Management:

  • Review contracts to ensure compliance with company policies and legal requirements.
  • Coordinate with subcontractors and vendors to ensure timely delivery of services and materials.

Qualifications:

• Proven experience as an Office Manager, preferably in the construction industry.
• Proficiency in Sage, MS Office Suite (particularly Excel), and Capital One online banking.
• Strong organizational and multitasking skills.
• Familiarity with payroll processing for both W-2 and 1099 employees.
• Experience in reviewing contracts and managing POs.
• Notary certification is preferred.
• Strong communication skills, both written and verbal.
• Ability to work independently and handle confidential information with discretion.

If this sounds like a good fit for you, please submit your resume by clicking the button below!

Mineola, TX
Darby Scheffer
darby.scheffer@expresspros.com
+1 903-592-9999

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